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VisionCatering simplifies the appointment process for meetings by integrating food and beverages directly into your calendar. Get a clear view of your needs and save time with our intuitive solution.

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VisionCatering is the app that resides directly in Microsoft Outlook and automates the entire meeting catering process. Get rid of time-consuming coordination, forgotten orders and manual errors.

Features that save time and minimize errors

VisionCatering automates the ordering and communication of meeting catering directly from Outlook, thereby minimizing manual processes and errors. It frees up time for both administrative and kitchen staff for more important tasks, whether it be small meetings or large conferences.

Outlook integration

Order catering directly in your calendar. Our app for Outlook makes it possible to add catering to meetings in just a few clicks.

Easily customize menu and delivery options

Choose a meeting room and specify dietary considerations directly in the order — without the need to contact the canteen.

Automatic allocation of costs

VisionCatering supports food center and department distribution, so you can easily get an overview of who ordered what.

Less administrative work

Orders and changes are sent directly to the kitchen — without intermediaries or duplication.

Total overview

Get a comprehensive overview of all orders, deliveries and their status in one place — for kitchen, administration and meeting bookers.

Visible reminders and updates

Receive notification when catering changes, cancellations or is on its way. All relevant parties are kept informed automatically — without additional coordination.

This is how much time and hassle our customers save — easily and efficiently

VisionCatering creates noticeable improvements from day one — in both administration, overview and user satisfaction. Here's what our customers typically experience:

10%

Fewer error orders

Automated processes reduce the number of emails, minimize manual errors, and free up time for more important tasks.

70%

Less administrative work

When everything is managed digitally and centrally from Outlook, the risk of missing deliveries and double bookings is significantly reduced.

90%

Experience a better overview in everyday life

Kitchen, administration and meeting bookers all work from the same system — with full transparency.

Included in VisionCatering

Below we have listed the standard functionality of VisionCatering, which applies to all user ranges (unless otherwise stated):

Full integration to Dynamics NAV/BC or download XML file for further processing in other systems

Management of meeting rooms, locations, users (for kitchen staff, temporary workers, etc.)

Cloud hosting of the solution is included in the subscription price (no server costs)

Visual alerts and information boxes for users, as well as automatic totals

Creation of cost centers/dimensions/departments for possible further accounting in the financial system

Graphical overview of the upcoming deliveries per catering item

Currency code can be set up and it will be displayed in the Meeting Order in Outlook along with the prices

Graphical display of the status of catering orders (delivered, pending, canceled, etc.)

The kitchen can edit a catering order if, for example, not all items were consumed at the meeting

Listing of today's meetings and related info (where, who, what, time, etc.)

Possibility to print catering orders (in English and Danish)

Ability to accept booking orders or send mail to the meeting booker directly from the screen

Handling of catering goods offered, prices, descriptions

Responsive website with display of current orders in the kitchen/canteen

Digital count of the day/month number of participants in the lunch scheme and lunch selection

Overview of self-booked meeting services directly in Outlook

Functionality to change the status of today's booked meetings

Supports delivery from multiple canteens/kitchens associated with meeting rooms in Outlook

Flexible setup of warning for meeting bookers and kitchens in case of late booking

Possibility to book the meeting room directly on the (touch) screen

Menu selection in lunch ordering

Get a reminder email X hours before the meeting so you can change the number or order

View the menu overview of current catering options in the specific meeting room location

VisionCatering works in both Outlook and web client

Send an extra message/note to the canteen/kitchen along with ordering the catering

Automatic counting of the number of invitees in the meeting and the possibility of specifying more participants

Order meeting catering at the same time as you book the meeting directly in your Outlook calendar

Information screens at the front desk showing samples of today's meetings

Touch-screen to the front desk, where guests can register their arrival, with email notification to selected staff

Website for the reception for registration of guests (coming/going), printing of guest cards and overview of today's guests with status

Android tablets in front of the meeting rooms with information about booked meetings in the meeting room (start/end and who) and the ability to book a new meeting room reservation