Get an overview of prices and features

VisionCatering simplifies the meeting ordering process by integrating food and drinks directly into your calendar. Get a clear overview of your needs and save time with our intuitive solution.

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VisionCatering is an app that sits directly in Microsoft Outlook and automates the entire meeting catering process. No more time-consuming coordination, forgotten orders and manual errors.

Features that save time and minimize errors

VisionCatering automates the ordering and communication of meeting catering directly from Outlook, minimizing manual processes and errors. This frees up time for both administrative and kitchen staff to focus on more important tasks, whether it's small meetings or large conferences.

Outlook integration

Order catering directly in your calendar. Our app for Outlook allows you to add catering to meetings with just a few clicks.

Easily customize menu and delivery options

Choose your meeting room and specify dietary requirements directly in the booking - no need to contact the canteen.

Automatic allocation of costs

VisionCatering supports cost center and department distribution so you can easily get an overview of who has ordered what.

Less administrative work

Orders and changes are sent directly to the kitchen - no middlemen or duplication of work.

Overview

Get a complete overview of all orders, deliveries and their status in one place - for kitchen, administration and meeting bookers.

Visible reminders and updates

Get notified when catering is changed, canceled or on its way. All relevant parties are kept informed automatically - without extra coordination.

How much time and effort our customers save - easily and efficiently

VisionCatering creates noticeable improvements from day one - in administration, overview and user satisfaction. Here's what our customers typically experience:

10%

Fewer incorrect orders

Automated processes reduce the number of emails, minimize manual errors and free up time for more important tasks.

70%

Less administrative work

When everything is managed digitally and centrally from Outlook, the risk of missed deliveries and double bookings is significantly reduced.

90%

Experience a better overview in everyday life

Kitchen, administration and meeting bookers all work from the same system - with full transparency.

Included in VisionCatering

Below we have listed the standard VisionCatering functionality that applies to all user intervals (unless otherwise stated):

Full integration to Dynamics NAV/BC or download XML file for further processing in other systems

Management of meeting rooms, locations, users (for kitchen staff, temps etc.)

Cloud hosting of the solution is included in the subscription price (no server costs)

Visual warnings and information boxes for users, as well as automatic countdowns

Customization of cost centers/dimensions/departments for further posting in the financial system

Graphical overview of the upcoming deliveries per catering item

Currency code can be set up and will appear in the Outlook meeting booking along with the prices

Graphical display of the status of catering orders (delivered, pending, canceled, etc.)

The kitchen can edit a catering order if, for example, not all items were consumed during the meeting

Listing of the day's meetings and related info (where, who, what, time, etc.)

Ability to print catering orders (in English and Danish)

Option to accept booking order or send email to meeting booker directly from the screen

Managing tendered catering items, prices, descriptions

Responsive website with display of current orders in the kitchen/canteen

Digital counting of daily/monthly lunch participants and lunch choices

Overview of your own booked meeting meals directly in Outlook

Subscribing and unsubscribing to the company lunch plan per day and/or the whole month

Possibility to change the status of today's ordered meeting meals

Support for delivery from multiple canteens/kitchens connected to the meeting rooms in Outlook

Flexible setup of late booking alerts for meeting booker and kitchen

Menu selection in lunch ordering

Get reminder emails X hours before the meeting so you can change quantity or order

See the menu overview of current catering options in the specific meeting room location

VisionCatering works in both Outlook and the web client

Send extra message/note to the canteen/kitchen with the catering order

Automatic counting of the number of invitees in the meeting and the ability to specify multiple attendees

Book meeting catering at the same time you book the meeting directly in your Outlook calendar

Information screens in the reception showing a selection of the day's meetings

Touch screen at reception where guests can register their arrival, with email notification to selected staff member

Front desk website for registering guests (coming/going), printing guest cards and overview of today's guests with status

Android tablets in front of the meeting rooms with information about booked meetings in the meeting room (start/end and who) and the possibility to book a new reservation for the meeting room