Receptionist's overview of meeting facilities
The receptionist acts as a link between the meeting planning and the practical handling of the meeting catering. With access to VisionCatering, meeting conveners can easily order catering for meetings, and the front desk can quickly and clearly get an overview of the day's meetings - thereby making it easier to manage basic catering items such as coffee, tea, water and snacks for the meetings, so that guests are always well received. The front desk can see upcoming orders, coordinate with the kitchen and ensure that the meeting rooms are ready for use.
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Overview of today's meetings
VisionCatering provides the reception with a clear overview of the day's meetings, so that the receptionist can plan the desired meeting catering and possibly. AV equipment for the meetings in the various meeting rooms - and at the same time welcome the guests of the day with a well-covered meeting table.
Coffee for all meetings
Whether it's a single meeting or many meetings, VisionCatering is just right for you.
When employees and guests have prepared for a meeting, a well-equipped meeting room with the desired meeting catering is an important piece.
Ready to improve your meeting catering?
Try a free demo today and see how VisionCatering saves time, minimizes errors and makes your meetings more professional.
The receptionist plays a key role in ensuring a good experience for both employees and guests. With VisionCatering it is easier than ever to order coffee, tea, water and snacks, so that catering is always ready for meetings. The receptionist can quickly place an order via Outlook, and the system ensures that everything is registered correctly, so that nothing is missing for guests.
If the company has an internal kitchen, the receptionist can easily communicate with them through the system and send orders directly. If there is no canteen, VisionCatering can still be used to manage catering from external suppliers, making it ideal for both large and small businesses.
The system also ensures that there is an overview of recurring orders, so that the daily needs are always kept in check. The receptionist avoids the hassle of manual coordination and can instead focus on giving guests a warm welcome and ensuring a smooth meeting.
The receptionist is often the first face guests meet in the company, and a well-prepared reception creates a professional first impression. With VisionCatering, the receptionist can quickly order or deliver coffee, tea and other necessities, so that meeting participants are always welcomed with the best catering.
If there is an internal kitchen, the receptionist can easily communicate with them through the system and ensure that all orders are registered correctly. Working with external suppliers, VisionCatering makes it possible to coordinate orders seamlessly with external food suppliers. The system is not only created for large companies, also smaller businesses without a canteen can benefit from VisionCatering by managing their catering more efficiently.
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Digital ordering of meeting catering in Outlook
The VisionCatering app is Integrated into Outlook - order catering while scheduling the meeting in the calendar.
Updated overview for kitchen and canteen staff
Keep track of all the orders of the day and sort as needed.
On and off for the company's breakfast scheme
VisionCatering also supports lunch registration and enables lunch registration via Outlook so the kitchen can see the number of lunch attendees.
Visual overview of the status of the orders
With a simple overview, you can now keep track of all orders that are gathered in one place - on one screen. The kitchen can customize the ordering options based on the kitchen's current items and can sort the orders based on status, location or location.
Explore all the features
Read about all the featuresSe fordelene for de forskellige medarbejderroller
Bliv klogere på, hvordan VisionCatering kan bruges af forskellige medarbejderroller og i forskellige scenarier
Frequently ask questions
Do you have any questions about VisionCatering? We've compiled the most common questions and answers so you can quickly find the information you need.
What are the benefits of VisionCatering?
Plan and deliver meeting catering efficiently to ensure that your meetings are always perfectly covered with the catering you want. VisionCatering helps you avoid meetings where you first need to get coffee, water, etc., but where the meeting can be started well - with the desired meeting catering that creates a good setting for the meeting. Booking meeting catering is made in Outlook when the meeting is booked in the calendar, and those who have to deliver coffee, water, etc. can view all of the day's deliveries in one screen.
Set a limit on costs per order or a specific number of a specific item. This way you avoid ordering too little or too much.
Likewise, in Outlook, each employee can easily specify which days the person eats with in the lunch schedule, so that food is produced only for a pre-agreed number of people - thereby avoiding food waste.
How to install VisionCatering?
VisionCatering is a standard Office 365 app that is fully integrated with your existing Outlook, making installation and deployment quick and easy. The IT department or the company's Office administrator installs VisionCatering once via Microsoft App Source, and all (selected) employees automatically get access to book meeting catering directly in Outlook.
With an easy installation, no complex setup, no third-party applications, and full integration into your Office 365 environment, it means less administration and a streamlined process for the deployment and operation of VisionCatering in your organization.
1. Download VisionCatering from Microsoft App Source
Your IT administrator adds VisionCatering to your company's Microsoft Office 365 environment via Microsoft App Source Business Apps — Microsoft AppSource and sign up for the VisionCatering solution (free) at this link: https://catering.visionpeople.dk
2. Set up your master data
After that, the administrator can configure settings, such as which locations, meeting rooms, and catering options should be available in each meeting room.
3. User access
In the Office 365 environment, choose which (or all) employees to test VisionCatering. The app then automatically becomes available to these employees when they set up a meeting in Outlook, so they can start booking meals without any additional setup. The meeting catering orders will be displayed on https://catering.visionpeople.dk as meeting catering is ordered from Outlook.
Is VisionCatering safe to use?
VisionCatering has been developed with a focus on security and complies with all Microsoft standards for enterprise applications. Because the solution is directly integrated into Microsoft 365, it follows the same security protocols that you already use in your organization, and the website with an overview of today's orders can be processed on your own web server.
Data is securely handled and encrypted both during transfer and storage to protect sensitive information. We do not store any necessary user data and all orders are processed directly in your internal system without being shared with external third parties. The company has full control over who has access to VisionCatering in your own system, and the IT administrator can easily manage the rights of the app through the Microsoft admin panel. In addition, single sign-on (SSO) through Microsoft ensures that users do not have to log in with separate accounts, reducing the risk of security breaches. VisionCatering is continuously updated and maintained in accordance with applicable GDPR requirements and other data protection laws, so you can always be sure that your data is handled securely and in accordance with the law.
If you have any questions about security and data processing, please feel free to contact us for further information.
Can it be tried for free?
Yay! We offer a 30-day trial with full access to all features and support, and we are also happy to help set up the solution with goods, premises, etc. in your Outlook, so that you can test the app for free for 30 days.
Contact us and we will set up a Team Meeting where we can show you all the features in use.
Who can use it?
All employees in a business can use VisionCatering as soon as the app is opt-in from Office 365. All it takes is that the company's Office Administrator has enabled the app through Microsoft AppSource.
Because VisionCaterer is integrated into Outlook, you can order catering without creating a user or similar. Since the user is already in the company's Office tenant, there is no need to create a separate account or log in to an external system. And when Outlook updates to new versions - then the app is automatically compatible with the new version.
What is VisionCatering?
VisionCatering is an Office 365 app integrated directly into Microsoft Outlook and makes it easy to book meeting catering while you book a meeting in your Outlook calendar.
It works so easily that when you create a meeting in Outlook, you can select and order catering from your company's kitchen/canteen with a single click on the VisionCatering icon. The order is automatically sent to those responsible and displayed on a screen - and then they take care of the delivery.
At the same time, VisionCatering allows employees to switch on and off the lunch schedule on specific days, so that the kitchen always knows how many people to deliver lunch to.
How much does VisionCatering cost?
The subscription depends on your company's number of Office users. The price is 10 DKK per day. Office user for the first 100 users, then 8 DKK per user. Office user after the first 100 users. If the company is over 500 Office users, we lower the price per day. Office user for 6 kr.
If there are only up to 3 employees in the company, VisionCatering is free!
Example:
100 Office users = 1.000 kr. /month (100 users * 10 kr.)
200 Office users = 1.800 kr. /month (100 users * 10 kr. + 100 users * 8kr.)
All prices are deducted 5% discount when choosing an annual prepaid subscription (and only after the 30-day free trial period).
If you are a large company with over 1,000 Office users, contact us for more information and find out how we can help you optimize your meeting catering processes and lunch registrations.
What about support?
If you have any questions or need help, you can always contact our VisionCatering support team at support@visionpeople.dk. We are always ready to help you get started!
Do you have questions or need help? Do not hesitate to send us an email so that we can assist you in the best possible way.
Telephone
We encourage you to call us if you have any questions or need assistance. Our team is ready to help you immediately.
Address
Our office is located in Birkerød, north of Copenhagen and 2 kilometers from the Hillerød highway. Feel free to visit us.